Pay Run Settings Explained (Organisation)

Sharlyce Reed

Nov 16, 2024

2404

🎯 The Pay Run Settings Accordion allows you to select specific options that affect the information displayed and certain calculations performed when processing your pays.

🎯 The Pay Run Settings Accordion consists of Pay Run (below) and Pay Advice Slip Options.

🎯 Based on Single Touch Payroll Phase 2 requirements and how corrections are processed/reported to the ATO, e-PayDay Go provides three different Pay Run Types, which can be selected when commencing a new Pay Run - Regular, Out Of Cycle or Missed. Due to this, the dates for each Pay Period's first Regular Pay Run processed are defined within the Organisation settings. If there is a 'break' where no Payees are paid, the Pay Run Dates can be manually adjusted.

Pay Period allows you to select unique dates for each Pay Period you require, as listed in the Drop-Down Menu.

Clear enables you to automatically clear the Regular Pay Run Dates if you no longer need to process payroll for a specific Pay Period.

Pay Period Starts is dynamically calculated based on the Pay Period and Pay Period Ends Date selected.

Pay Period Ends requires you to select the Pay Period Ending Date for each Pay Period you require.

Pay Day requires you to select the Pay Day Date for each Pay Period you require.

🎯 Pay Day must be within 30 days either way of the Pay Period Ends for each Pay Period you require. As an example, if the Period End Date is 23rd August, Pay Day could be any date between 24th July and 22nd September.

Weeks Per Year allows the choice between;

48 Weeks.
52 Weeks.
52.178714 Weeks.

Round Net Pays allows you to select the relevant rounding option, which will round the Payees Net Pay based on their Payment Method.

No Rounding:
- EFT: NO rounding occurs.
- FAST-Bank: NO rounding occurs.
- Cash: Round to the nearest lower 5 cents (e.g., if 36 cents, round to 35 cents OR if 32 cents, round to 30 cents).
Round to the nearest lower whole dollar:
- Regardless of the Payee's Payment Method, All cents are reported in PAYGW.
  - Example - If the Net Pay amount is $434.86, 86 cents will be added to PAYGW. Net will be reduced to $434.00.
Round to the nearest lower whole dollar (if PAYGW applicable):
- Regardless of the Payee's Payment Method, if PAYGW is applicable, all cents are reported in PAYGW;
  - Example - If the Net Pay amount is $434.86, 86 cents will be added to PAYGW. Net will be reduced to $434.00.
  - Example - If PAYGW = $0.00, then NO rounding occurs.

Record Time in is currently hard-coded to Decimal; however, further options will be added later.

Hide System Default Pay Types in Pay Template and when processing a Pay Run allows you to select if the System Default Pay Rates, Allowances and Deductions should be shown or hidden in Process.

Show Leave Balances as Days (hide Hours) when processing a Pay Run allows you to select if Leave Balances (Hours) should be shown or hidden.

FAST-Pay File Options allow you to select which Pay Types must be used with the information within the FAST-Pay File.

Pay Rates allows you to select whether to use the Pay Rates assigned in the Payee's Pay Template or the Pay Rates within the FAST-Pay File.

Allowances allows you to select whether to use the Allowances assigned in the Payee's Pay Template or the Allowances within the FAST-Pay File.

Deductions allows you to select whether to use the Deductions assigned in the Payee's Pay Template and the Deductions within the FAST-Pay File.

All Purpose Allowance allows you to select whether to use the Allowances assigned in the Payee's All Purpose Allowance Template and the Allowances within the FAST-Pay File.

Deduction Banking and Repayments allows you to select whether to use the Deductions assigned in the Payee's Deduction Banking and Repayments Template and the Allowances within the FAST-Pay File.

Use the following as the Payee ID allows you to select whether to use the Payee DBID or Payee Code within the FAST-Pay File. If this option is changed, the Change FAST-Pay Payee ID Alert (Modal) is displayed, to ensure you need to make this change.

e-Time (Timesheets) Options allow you to select which Pay Types must be used with the information within e-Time (Timesheets).

Exclude Weekends allows you to exclude Saturday and Sunday from the Timesheet (Step 3 of e-Time).

Pay Rates allows you to select whether to use the Pay Rates assigned in the Payee's Pay Template in addition to the Pay Rates within the Timesheet when Process (Step 3 of the Pay Run) is accessed.

Allowances allows you to select whether to use the Allowances assigned in the Payee's Pay Template in addition to the Allowances within the Timesheet when Process (Step 3 of the Pay Run) is accessed.

Deductions allows you to select whether to use the Deductions assigned in the Payee's Pay Template when Process (Step 3 of the Pay Run) is accessed.

All Purpose Allowance allows you to select whether to use the Allowances assigned in the Payee's All Purpose Allowance Template in addition to the Allowances within the Timesheet when Process (Step 3 of the Pay Run) is accessed.

Deduction Banking and Repayments allows you to select whether to use the Allowances assigned in the Payee's Deduction Banking and Repayments Template when Process (Step 3 of the Pay Run) is accessed.

Pay Line Transaction Dates allows you to enter a Date for each Transaction included within the Process Page (Step 3 of the Pay Run).

Enter a Date for each Transaction in the Pay Run Process Page allows you to enable the Date field within the Process Page (Step 3 of the Pay Run) to enter the relevant date for each Transaction.

Autofill Dates allows you to select if the Date field within the Process Page (Step 3 of the Pay Run) should be automatically populated with a date. (The first Transaction will always use the Period Start Date).

Include Weekends allows you to select and include the dates for Saturday and Sunday when automatically populating the dates.