Add a Working Holiday Maker Payee

Aimee Slatter

Jun 12, 2024

1623

🎯 To employ a working holiday maker in Australia on a visa subclass 417 or 462, you must:
– Register with the ATO to withhold tax at the working holiday maker tax rate, before making your first payment to the Employee.
– Check your worker’s visa status using the Visa Entitlement Verification Online (VEVO) service.
– Set that the Organisation is registered as an Employer of Working Holiday Makers (WHM) in Taxation within the Organisation.

🎯 Before adding the Employee, we recommend that you;
1. Review your Awards/Agreements to determine if a suitable Award/Agreement exists for this Payee. If not, add a new Award or Agreement.
2. If the Payee has returned the Superannuation standard choice form (or another alternative document that contains the same information), review your existing Super Funds in Superannuation Funds to determine if a suitable Super Fund exists. If not, add the relevant Superannuation Fund for the Payee.
3. If the Payee has not returned the relevant document, we recommend they are assigned to your Nominated Default Superannuation Fund until after the Employee has been included in a Submit Event (Posting a Pay Run). After this, the Stapled Superannuation Fund can be obtained from the ATO.

Select Payees.

Select Add a Payee.

Start by assigning your own Payee Code and STP Payee ID.

🎯 If the Payee Code and STP Payee ID are not entered, e-PayDay Go will automatically create and assign these identifiers when the Payee Masterfile is saved.

Next, change Residency for Taxation Purposes to Working Holiday Maker.

Enter the Payee's Tax File Number (TFN) per the Tax File Number Declaration (NAT 3092).

🎯 If the Payee has not provided their Tax File Number on the Tax File Number Declaration (NAT 3092), please enter 000-000-000 per TFN Exemption Codes Explained.

🎯 If the Payee has selected I have made a separate application/enquiry to the ATO for a new or existing TFN on the Tax File Number Declaration (NAT 3092), please enter 111-111-111 per TFN Exemption Codes Explained.

Enter the Payee's First Name, Other Name and Family Name.

🎯 If required, refer Payee only has 1 Name.

Enter or select the Payee's Birthdate and Gender.

Enter the Payees Address, including Suburb / Town, State, Post Code and Country.

Enter the VISA Number, VISA Expiry Date and select the VISA Country.

Enter the Payee's Email Address and Phone Number.

Select Taxation and Medicare.

The Tax Treatment, Tax Treatment Code and Income Stream are automatically generated based on the Payees Residency for Taxation Purposes and ATO's requirements.

Select the Employment Basis.

Enter or select the Date Signed and Payee Signature present?

Select Employment and Payment.

Select either Award or Agreement, depending on what applies to this Payee.

👉 If Award is selected, select the Modern Award Drop Down Menu to view a list of previously added Awards to choose the most appropriate option.

👉 If Agreement is selected, select the Agreement Name Drop Down Menu to view a list of previously added Agreements to choose the most appropriate option.

Enter the Payee's Job Title, which may differ from the Classification.

Change the Pay Period, if required.

Change the OTE Hours Per Week*, Rate per Hour* or Annual Salary (Excluding SG)* as required.

Enter or select the Payee's Commenced Date.

Navigate to Payment Method and select the appropriate option.

👉 If EFT is selected, select the Dollar or Percent Icon and enter the relevant amount. If the bank account does not have a defined amount, select the Balance Icon.

Enter the Payees BSB, Account Number, Account Name & Reference. Then select, add to add the account.

🎯 If e-PayDay Go advises the BSB entered is invalid, please confirm this with your Payee.

Repeat the above steps until all accounts are added.

Select Superannuation Rules and Fund Details.

Select either Under 18 Employer SG Rule and/or Domestic or Private Worker Employer SG Rule, if required.

🎯 The Under 18 Employer SG Rule and Domestic or Private Worker Employer SG Rule are only available for selection if Pay Period = Weekly.

Navigate to Superannuation Fund Details - Employer Superannuation Guarantee Contribution Details.

Select the Superannuation Fund that Employer Superannuation will be paid to, enter the Member Number and update $ or %, if required.

👉 If the Payee receives additional contributions as part of an employee's individual salary package (which equates to more than the Mandatory Employer Superannuation Amount, presently 11.00%, navigate to Reportable Employer Superannuation Guarantee Contributions (RESC).

Select Use Employer Superannuation Guarantee Contribution Details? If the Reportable Employer Superannuation Guarantee Contributions are being paid to the same Superannuation Fund as Employer Superannuation Guarantee Contributions.

Otherwise, select the Superannuation Fund, enter the Member Number, select $ or % and enter the percentage of RESC that will accrue on OTE (SG), or the set dollar value the Payee is entitled to each pay period.

👉 If the Payee is contributing to a Superannuation Fund either before or after tax, navigate to Personal Superannuation Contributions.

Select Use Employer Superannuation Guarantee Contribution Details? If the Personal Superannuation Contributions are being paid to the same Superannuation Fund as Employer Superannuation Guarantee Contributions.

Otherwise, select the Superannuation Fund and enter the Member Number.

Select Leave Entitlements and Balances.

🎯 The Accrual Rules are automatically imported from the Award or Agreement the Payee is assigned based on the Payees' Employment Basis for all Leave Types. If required, the rules can be amended by selecting Edit within the relevant section.

In Annual Leave, if required;

Change the Commencing From Date.
Select Edit to change Weeks and Which accrues.
Select Entitled to Leave Loading and enter the relevant percentage.
Enter the Opening Balance from your previous payroll solution.

In Sick and Carer's Leave, if required;

Change the Commencing From Date.
Select Edit to change Days and Which accrues.
Enter the Opening Balance from your previous payroll solution.

In Long Service Leave, if required;

Change the Commencing From Date.
Select Edit to change Weeks, Years and Which accrues.
Select Q Leave (Portable Long Service Leave), enter the relevant member Number and select the Community Service Type (if applicable).
Enter the Opening Balance from your previous payroll solution.

In Paid Family and Domestic Violence Leave (PFDVL), if required;

Change the Commencing From Date.
Select Edit to change Days.
Enter the Opening Balance from your previous payroll solution.

In Time Off In Lieu, if required, enter the Opening Balance from your previous payroll solution then Select Save.