Pay Run Settings Explained

Pay Run Settings Explained (Organisation)

Sharlyce Reed

Feb 08, 2024

1250

🎯 The Pay Run Settings Accordion allows you to select specific options that affect the information displayed and certain calculations performed when processing your pays.

🎯 The Pay Run Settings Accordion consists of Pay Run (below) and Pay Advice Slip Options.

🎯 Based on Single Touch Payroll Phase 2 requirements and how corrections are processed/reported to the ATO, e-PayDay Go provides three different Pay Run Types, which can be selected when commencing a new Pay Run - Regular, Out Of Cycle or Missed. Due to this, the dates for each Pay Period's first Regular Pay Run processed are defined within the Organisation settings. If there is a 'break' where no Payees are paid, the Pay Run Dates can be manually adjusted.

Pay Period allows you to select unique dates for each Pay Period you require, as listed in the Drop-Down Menu.

Pay Period Starts is dynamically calculated based on the Pay Period and Pay Period Ends Date selected.

Pay Period Ends requires you to select the Pay Period Ending Date for each Pay Period you require.

Pay Day requires you to select the Pay Day Date for each Pay Period you require.

🎯 Pay Day must be within 30 days either way of the Pay Period Ends for each Pay Period you require. As an example, if the Period End Date is 23rd August, Pay Day could be any date between 24th July and 22nd September.

Weeks Per Year allows the choice between,

48 Weeks
52 Weeks
52.178714 Weeks

Round Net Pays allows you to select the relevant rounding option, which will round the Payees Net Pay based on the thier Payment Method,

No Rounding:
- EFT: NO rounding occurs.
- Cash: Round to the nearest lower 5 cents (e.g. If 36 cents, round to 35 cents OR if 32 cents, round to 30 cents)
Round to the nearest lower whole dollar:
- All cents are reported into PAYGW.
  - Example - If the Net Pay amount is $434.86, 86 cents will be added to PAYGW. Net will be reduced to $434.00
Round to the nearest lower whole dollar (if PAYGW applicable):
- If PAYGW is applicable, all cents are reported into PAYGW,
  - Example - If the Net Pay amount is $434.86, 86 cents will be added to PAYGW. Net will be reduced to $434.00
  - Example - If PAYGW = $0.00, then NO rounding occurs.

Record Time in is currently hard-coded to Decimal; however, further options will be added later.

Hide System Default Pay Types when processing a Pay Run allows you to select if the System Default Pay Rates, Allowances and Deductions should be shown or hidden in Process.

Show Phone Number on Pay Slip Notification Email allows you to select if the phone number should shown or hidden and define the relevant number.

FAST-Pay File Options allows you to select which Pay Types must be used with the information within the FAST-Pay File.

🎯 Settings for Allowances within All Purpose Allowance and Deductions within Deduction Banking and Repayments are being added ASAP.

Pay Rates allows you to select if you want to use the Pay Rates assigned in the Payee's Pay Template in addition to the Pay Rates within the FAST-Pay File.

Allowances allows you to select if you want to use the Allowances assigned in the Payee's Pay Template in addition to the Allowances within the FAST-Pay File.

Deductions allows you to select if you want to use the Deductions assigned in the Payee's Pay Template in addition to the Deductions within the FAST-Pay File.

Pay Line Transaction Dates allows you to enter a Date for each Transaction included within the Process Page (Step 3 of the Pay Run).

Enter a Date for each Transaction in the Pay Run Process Page allows you to enable the Date field within the Process Page (Step 3 of the Pay Run) to enter the relevant date for each Transaction.

Autofill Dates allows you to select if the Date field within the Process Page (Step 3 of the Pay Run) should be automatically populated with a date. (The first Transaction will always use the Period Start Date).

Include Weekends allows you to select and include the dates for Saturday and Sunday when automatically populating the dates.