Deduction Details Explained (Deduction File)

Sharlyce Reed

Nov 18, 2024

903

🎯 Deduction Details is accessible when Actions > Edit (User Modified), Copy (System Default or User Modified) or View (System Default or User Modified) is selected within the Pay Type List.

🎯 Below is an example of Salary Sacrifice (to Super Fund, OTE). To view the exact settings for the Pay Rate you require, please access System Default Deductions to select the one you wish to view.

Active is disabled in the System Default Pay Types; however, it can be changed when creating or editing a User Modified Pay Type. This field allows you to deactivate any Allowance which is no longer required.

Description is disabled in the System Default Pay Types; however, it can be changed when creating or editing a User Modified Pay Type. This field allows you to define the description which will be reported on the Payee's Pay Slip.

The $ (or %) field is disabled in the System Default Pay Types; however, it can be changed when creating or editing a User Modified Pay Type and functions slightly differently depending on the Deduction Tax Treatment.

When Tax Treatment is set to Deduct BEFORE PAYGW is calculated, the amount input field displays as $ (or % of Gross Pay).

When set to;

$ - The rate is obtained from within the Pay Type, Advanced Pay Template or Process, depending on where it has been entered.
% - The rate is calculated by referring to Gross (PAYGW) within Process and multiplying the relevant amount.

When Tax Treatment is set to Deduct AFTER PAYGW is calculated, the amount input field displays as $ (or % of Net Pay).

When set to;

$ - The rate is obtained from within the Pay Type, Advanced Pay Template or Process, depending on where it has been entered.
% - The rate is calculated by referring to Net within Process and multiplying the relevant amount.

Deducted By is disabled in the System Default Pay Types; however, it can be changed when creating or editing a User Modified Pay Type.

Per Hour - The quantity is obtained from OTE Hours Per Week when Pay Type is loaded in the Advanced Pay Template or Process.
- If % is selected, the rate is calculated by referring to Rate Per Hour within the Payee Master File and multiplying based on the % entered.
- If $ is selected, the rate is obtained from within the Pay Type, Advanced Pay Template or Process, depending on where it has been entered.
Per Pay Period - The quantity defaults to 1 when Pay Type is loaded in the Advanced Pay Template or Process. The Rate is based on the $ (or % of Rate Per Hour) setting.
- If % is selected, the rate is calculated by referring to Rate Per Hour within the Payee Master File and multiplying based on the % entered.
- If $ is selected, the rate is obtained from within the Pay Type, Advanced Pay Template or Process, depending on where it has been entered.
Per Lump Sum - The quantity defaults to 1 when Pay Type is loaded in the Advanced Pay Template or Process.
- If % is selected, the rate is calculated by referring to Rate Per Hour within the Payee Master File and multiplying based on the % entered.
- If $ is selected, the rate is obtained from within the Pay Type, Advanced Pay Template or Process, depending on where it has been entered.
Per Day - The quantity defaults to 1 when Pay Type is loaded in the Advanced Pay Template or Process.
- If % is selected, the rate is calculated by referring to Rate Per Hour within the Payee Master File and multiplying based on the Hours Per Day setting.
- If $ is selected, the rate is obtained from within the Pay Type, Advanced Pay Template or Process, depending on where it has been entered.
Per Piece -The quantity defaults to 1 when Pay Type is loaded in the Advanced Pay Template or Process.
- If % is selected, the rate is calculated by referring to Rate Per Hour within the Payee Master File and multiplying based on the % entered.
- If $ is selected, the rate is obtained from within the Pay Type, Advanced Pay Template or Process, depending on where it has been entered.
Per KM - The quantity defaults to 1 when Pay Type is loaded in the Advanced Pay Template or Process.
- If % is selected, the rate is calculated by referring to Rate Per Hour within the Payee Master File and multiplying based on the % entered.
- If $ is selected, the rate is obtained from within the Pay Type, Advanced Pay Template or Process, depending on where it has been entered.

Report To Group is disabled in both System Default and User Modified Pay Types and defines the section to which the dollar amount associated will be included in Reports.

Hide Quantity on the Pay Advice Slip and Summary Reports is disabled in the System Default Pay Types; however, it can be changed when creating or editing a User Modified Pay Type. This field defines if the Quantity/Hours associated with this pay rate should be shown or hidden from the Pay Advice Slip and Pay Advice Summary Reports.

Hide Rate on the Printed Pay Slip is disabled in the System Default Pay Types; however, it can be changed when creating or editing a User Modified Pay Type. This field defines if the Rate associated with this Deduction should be shown or hidden from the Pay Advice Slip.